Unlock your capital: How the ex:stock inventory app reduces the number of unrecorded vehicles

For car dealers, the annual inventory is not just a chore, it is a business necessity. Auditors require an accurate inventory to ensure that a company's financial position is accurately reported. But for you as a general manager, accounting manager or inventory manager, it is about much more: your vehicle inventory is your capital - and any inventory discrepancy can affect liquidity, sales opportunities and the balance sheet. In this article, we will explain why the dealer inventory app ex:stock is the best solution for this and why a digital multiple inventory during the year pays off.

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Complementary list features ex:stock Inventory App

Vehicle inventory as capital and risk Risiko

Every vehicle on your lot ties up capital. An unaccounted for vehicle is not only an administrative problem, it is idle capital that is not actively participating in the sales process. This is what is known as dark inventory - vehicles that are physically on the lot, but not yet accurately recorded in the systems.

Eight years of digital inventory experience shows that every dealership has vehicles that are not on the books for a variety of reasons, including delayed entry due to manual or time-consuming processes, internal transmission errors, or missing documentation. The percentage can be as high as 30 percent of the total inventory - a significant economic burden.

This is where ex:stock comes in, a new inventory app that is already a success story in the automotive industry. By using the app, car dealers save time and money before, during, and especially after inventory data is collected, because all data is collected in real time and in a tamper-proof database during the collection process. This minimizes weeks or months of data post-processing and makes it easy for even large teams to work together on a transparent digital platform.

The complementary list for more transparency in the inventory

A central feature of the ex:stock inventory application is the complementary list, which is used to record vehicles that were not previously recorded on the inventory list. With just a few clicks, you can get an overview of inventory differences and assign the vehicles accordingly.

Mockup der Verwaltungsplattform der EXCON Inventur App ex:stock

An overview of complementary list features:

With just a few clicks, define what information to include when adding vehicles (VIN, make, model, color, key number, etc.).
A multi-level status system makes the recorded vehicles available for accounting and scheduling so that necessary documents and information can be added.
The list of additions can be filtered and searched by a number of criteria, including VIN, make and model, as well as location or creator, to further facilitate post-processing.

Multiple Inventories reduce capital tied up in car dealerships

Keep a better track of your vehicle inventory: To reduce the number of unrecorded vehicles in their inventory, car dealerships should check their inventory more frequently. With the digital inventory platform ex:stock, individual rules can be defined for half-yearly, quarterly or monthly inventories, which often do not have to meet the high standards of the annual inventory (e.g. comprehensive photo documentation), but primarily serve to record the dark figure. This makes the count even faster and helps you keep your capital liquid. It also ensures that all vehicles are properly accounted for and ready for sale.

Example calculation: inventory uncovers unrecorded vehicles

Why Regular Inventory Checks Pay Off

Fast Selling - Every unregistered vehicle is a missed sales opportunity
More visibility into your inventory means better liquidity planning
Less tied up capital - your business gets a better valuation
Compliance with audit requirements - no more stress over inaccurate inventory lists

Recommendation: Conduct two to four inventories

Multiple inventories lead to more accurate inventory management, reduce hidden inventory, improve sell-through rates, and allow for more active control of holding times. This results in less capital tied up, lower cost of capital tied up, and increased liquidity - optimizing cash flow for the long term.

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With the ex:stock inventory app, you can efficiently manage your inventory and minimize unnecessary capital tie-up. The new supplemental list features make inventory control even easier - so you always know what vehicles are actually in your yard.

We are glad to talk about your next inventory. Send us a message or schedule a free online demo today.